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International Executive Board Appointed Committees, Officers and Volunteers
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FarmHouse International Fraternity has long relied on the generous support of a network of volunteers comprised of alumni, faculty, campus staff and friends of the Fraternity to support the needs of the Fraternity’s chapters, the undergraduate members, local housing corporations, alumni associations and the International Fraternity’s educational programs. In order to further meet the needs of the Fraternity, the International Executive Board, in accordance with the International Bylaws 2010-12, Article V, Section 2, has created Working and Standing Committees, reflective of the Fraternity’s functional areas.
The purpose of this volunteer committee network includes the following:
- Assist the International Executive Board and Fraternity staff in meeting the needs of the Fraternity.
- Connect alumni with undergraduate and fellow alumni brothers to further the bonds of brotherhood.
- Educate alumni on the business and trends of the fraternal movement.
- Create a network of engaged alumni for continued and future service to FarmHouse Fraternity.
The Fraternity will achieve this by:
- Recruiting alumni volunteers who have a desire to serve FarmHouse and share their time and/or topic-specific expertise to address needs/issues as they arise.
- Training alumni volunteers on their role and responsibilities and on the issues facing higher education, non-profit management and college students today.
- Preparing alumni volunteers to represent the voice, perspective and brand of FarmHouse International Fraternity to internal and external audiences.
- Involving alumni volunteers in the life of the International Fraternity including chapter visits, educational programs, alumni events, government relations, interfraternal events, risk management intervention and chapter discipline, communication content development, board/staff meetings and other special events.
- Thanking and recognizing alumni volunteers for their sacrifice of time, pleasure and comforts in the name of FarmHouse.
Volunteer Structure and Term
International Executive Board Committees will be appointed for the duration of two years, beginning at each Conclave.
Those eligible to serve on an International Executive Board Committee are alumni members of the Fraternity or topic-specific experts, who may not necessarily be members of FarmHouse. Undergraduate brothers of the Fraternity may be included or asked to serve, as determined by the specific committee if appropriate and with approval of the International President and Executive Director.
Each committee will be comprised of at least three, but no more than five members, including a liaison representative from the International Executive Board. Once appointed, each committee will elect a chair and to serve for the two-year term.
Committee appointments will last two years with the option of continued service should the Committee be reappointed by the International Executive Board and should the volunteer wish to continue in this leadership role.
Committees will meet in person at Conclave every biennium, in addition to one in-person annual meeting, in early January in Kansas City that is held in conjunction with the FarmHouse Leadership Institute. Dates for this meeting in 2013 are January 4-6. Conference calls and webinars will be held in the interim to continue the work of the Committee.
Costs for lodging, travel, meeting materials and meals during the annual committee meeting will be covered by the International Fraternity. Volunteer committee members are expected to register for and to attend Conclave each biennium at their own expense. Additionally, if a volunteer committee member is asked to represent the International Fraternity at a specific program, event or must travel at the International Fraternity’s request, costs will be covered.
All committee volunteers are expected to:
- Prepare for and attend all committee meetings.
- Represent the ideals and mission of FarmHouse Fraternity.
- Refrain from conflicts of interest or personal promotion.
- Uphold the policies, procedures and practices of FarmHouse Fraternity.
- Advocate for FarmHouse Fraternity and its members.
- Prepare timely reports and gather/present information on the committee’s work as requested.
- Help identify and recruit future leaders for the International Fraternity.
Committee volunteers are encouraged to make an annual donation to the FarmHouse Foundation to the program or fund of their choice.
All committees will regularly report to the International Executive Board on the issues it is addressing – this includes semi-annual reports presented to the International Executive Board and a biennium report of accomplishments at each Conclave.
Appointed Working Committees
Based on the current and historical needs of the International Fraternity, the following committees have been created for service by the International Executive Board.
Alumni Association and Advisor Relations
- Develop and help facilitate the Association/Advisor visit program.
- Assess and monitor effectiveness of chapter advisory team leadership.
- Work to connect alumni volunteers with local chapters and associations through volunteer service.
- Develop biennial Association Award of Excellence or comparable evaluation and assessment tools.
- Promote and develop geographic alumni clubs.
- Assist in training and educating advisors and association board members on topics and issues relevant to chapters and undergraduate students.
- Provide oversight of the International Fraternity’s chapter assessment tools and awards, including the Award of Excellence and Chapter Programming Awards.
- Review chapter data reports including: recruitment, retention and academics each semester.
- Make recommendations to the International Executive Board for chapter intervention efforts, based on current issues, consultation reports/finding and/or trend data.
- Review chapter consultation and targeted visit reports.
- Assist chapters in addressing health issues including internal growth and chapter leadership.
- Promote the development, implementation and practice of the Builder of Men Affirmation Initiative (Ritual).
- Support local and national chapter housing efforts in conjunction with partnerships with the FarmHouse Foundation, local Associations/university and the International Executive Board’s housing initiatives.
- Work to mobilize alumni and students in support of the passage of the Collegiate Housing Infrastructure Act (CHIA).
- Collect and share best practices pertaining to finding creative solutions to meet the needs of student housing.
Communications and Marketing
- Provide content suggestions and editorial calendar advisors for communication materials including: Pearls & Rubies, The Gleaner, Inside FH, etc.
- Assist in the development and utilization of technology resources including the membership database, web presence and online social media networks.
- Advise the fraternity in its communication and brand standards and management.
- Provide input on curriculum development, content management, recommend speakers and delivery of the Fraternity’s educational programs including: Leadership Academy, Regional Leadership Conferences, To Be and Become, member education programming, officer manuals and resources, Conclave educational programming and distance learning programs/webinars – to achieve the educational goals of the International Fraternity.
- Assist and review evaluation and assessment of educational programming.
- Manage and promote the International Fraternity’s philanthropy partnership with the Leukemia-Lymphoma Society and Be the Match National Donor Registry, and develop means for greater membership involvement and awareness.
- Represent the International Fraternity to internal and external audiences including the FarmHouse Foundation, Ceres Fraternity, North-American Interfraternity Conference, etc.
- Monitor the Fraternity’s legislative affairs and government relations efforts.
Expansion and Membership Growth
- Advise the fraternity’s expansion efforts through strategic campus identification, staffing recommendations and budgetary counsel.
- Provide input on marketing and campus positioning efforts.
- Recruit and mobilize alumni and campus support to ensure successful expansion efforts.
- Oversee colonization and chartering ceremonies, including post-chartering support and transition to highly functioning chapters of the Fraternity.
- Represent FarmHouse Fraternity during campus expansion visits and presentations
Finance and Investment
- Provide oversight of the Fraternity’s annual audit.
- Review and monitor investment strategies and investment policy.
- Review the Fraternity’s annual budget and aid in budget forecast projections.
- Review sponsorship agreements and help develop new leads.
- Oversee merchandise/vendor/trademark/licensing agreements.
- Assist with chapter or association dues collection.
- Monitor the Fraternity’s risk management policies and best practices.
- Serve as representative liaisons to risk management entities, including FRMT, FIPG, etc.
- Review the Fraternity’s insurance coverage and counsel as appropriate.
- Lead review, investigation and intervention as needed as chapter discipline issues arise.
Appointed Standing Committees
The International President may, from time to time, seek nominees for the following standing committees.
- Identify, interview and prepare slate of candidates and officers for the International Executive Board, to be voted on by the Conclave delegates.
- Actively engage in the current efforts of the Fraternity and understand and promote its future strategic plan and goals.
- Prepare application material, promote award opportunities, interview nominees and present recommendations for selection of the following awards: Outstanding President, Outstanding Recruiter, Outstanding Advisor, Community Service Man of the Year, Ruby Cup Selection, Master Builder of Men and Honorary Membership – per the Fraternity’s current outlined award procedures.
- Work with the International Executive Board and staff to appropriately recognize and honor award recipients.
- Review Conclave delegate credentials and approve the seating of delegates for the Biennial Conclave business meeting.
Additional Appointed Officers
As prescribed by the International Bylaws, at the direction of the International President and/or the current operating procedures of the International Fraternity, the following officers may be appointed:
- Legal Counsel
- Insurance/FRMT Director
- Parliamentarian *
- Sentinel *
- Counter *
- Chaplain **
- Executive Director/International Executive Board Secretary
* This officer is expected to attend Conclave and serve during the legislative sessions of the Fraternity’s opening and closing business meetings.
** When possible the Chaplain is encouraged to attend and preside at official FarmHouse events including Conclave and chartering ceremonies of newly installed chapters.
Additional Volunteer Opportunities (Local Support and Educational Programs)
Beyond service to the International Fraternity’s Board-Appointed Committees, there are number of other volunteer opportunities that include the following…
- Geographic alumni club volunteer
- Local chapter advisor
- Local alumni association board service
- Educational program volunteer facilitators, including:
- Leadership Institute, held each January in Kansas City.
- Regional Leadership Conferences, held at three regional sites in February in odd-numbered years (2013, 2015, etc).
- To Be and Become…Emerging Talent Retreat, sponsored by Monsanto, held each May in Kansas City.
- Conclave program assistants, held in August in odd-numbered years (2012, 2014, etc.).
- Chapter consultation and targeted visits
- Association and advisor visits
If you have questions about any of these volunteer roles, duties, scope of work or responsibilities, please contact executive director, Chad Harris, at firstname.lastname@example.org or by phone at (800) 722-1905.
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