FarmHouse Fraternity, Inc.
FarmHouse Fraternity, Inc.
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CHAPTER PLANNING GUIDE

Table of Contents – 2015

Section 1 - FarmHouse International Fraternity Information
1
Important Dates 2015-16
2
Campus Schedules 2015-16
3
Contacts for: FarmHouse International Board, Foundation Trustees, and
International Staff
4
Contacts for Chapter Presidents, Vice Presidents of Recruitment, Vice Presidents of Finance and Director of New Member Education
5
Contacts for Association Presidents, Treasurers, Chapter Advisors and House Directors
  Contacts for Campus Fraternity/Sorority Life Advisors
6
2014-16 Fee and Dues Summary
 
Section 2 - FarmHouse Chapter Resources
1
Overview of Chapter Resources, Services, Programs and Support
2 FarmHouse Support Structure Diagram
3 FarmHouse Chapter Consultation Overview and Format
4 Regional Director Support Overview and Map
5 FarmHouse Chapter Award of Excellence Application – due March 1, required
6 FarmHouse Chapter Programming Awards Criteria – due March 1
7 Summa Cum Laude Award Application
8 Doane, Snyder, Skinner and Friend of FarmHouse Awards – due March 1
9 Community Service Man of the Year – due March 1
10 Conclave Delegate Fee Overview and Authorization Form – due March 1
11 International Executive Board of Directors Nomination Information – due April 2
12 To Be and Become…Emerging Talent Retreat Overview & Nomination – due April 2
13 Outstanding President, Recruiter and LeTourneau Advisor Nomination Forms – Nov. 15
   
Section 3 - FarmHouse Governing Documents
1
FarmHouse International By-Laws, 2016-2018
2
FarmHouse Policy Manual 2016-18 including policies on the following...
          Alcohol and Drugs Page 3
          Alcohol-Free Housing at Conferences Page 5
          Animals, Pets and Mascots Page 6
          Auxiliary Organizations Page 7
          Chapter Amnesty Page 8
          Chapter Excellence Challenge Page 9
          Chapter Visits to Other FarmHouse Chapters Page 11
          Conflicts of Interest Page 13
          Disciplinary Action and Due Process Page 14
          Disclosure of the International Executive Board Page 19
        Diversity and Inclusion Page 20
        Document Retention and Disposal Page 21
        Firearms, Explosive and Incendiary Devices Page 23
        Joint Ventures Page 24
        Legacy Member Recruitment Page 26
        Non-Payment of Accounts Receivable Page 27
        Non-Payment of Fraternity Loans Page 28
        Non-Payment of FRMT Insurance Premiums Page 29
        University Relationship Statements and Contract Agreements Page 30
        Whistleblower Protection Page 31
        Worker’s Compensation and Property Insurance Page 32
3
NIC Standards of Member Organizations and Chapters
4
FIPG Policy
5
FIPG Manual
6
Risk Management Verification Form ( Due in Fall )
7
Alcohol Awareness Verification Form ( Due in Winter )
8
Insurance and Claim Manual
9
Member Accident Protection Program
   
Section 4 - FarmHouse Foundation Information
1
FarmHouse Foundation Business Plan Map
2
What does the FarmHouse Foundation do?
3
Foundation Frequently Asked Questions
4
Raffle Question & Answer
5
Ruby Society
6
Foundation Phone-A-Thons
7
FarmHouse Foundation Scholarship Information, deadlines and application - due June 1
8
Power of Seven Application - due February 28
9
Foundation Council Grant Request Application
10
Chapter Technology Grant Application (for chapters 10 years or younger)
   
Section 5 - Vital guides, forms, samples, etc.
1
Annual Audit Report Guide
2
Sample Housing Contract
3
Sample Membership Obligations Contract
4
Sample Cook Contract
5
Sample Resident Advisor (Housemother) Contract
6
Sample Chapter/Association Operating Agreement #1
Sample Chapter/Association Operating Agreement #2
7
Fraternity Self-Inspection
8
Tips on Working with Out-Of-House members
9
How to work with advisors
10
Sample chapter meeting agenda
11
Parly Pro basics
12
Pearls & Rubies chapter activities/honors forms
   
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